Importance of Data Collection

Introduction This theme will fall an overview of the aim buttocks collecting selective info, types of data collected, methods apply and how the collection of the data supports the departments practices. It will also give a brief outlook on the importance of legislation in recording, storing and accessing data. Why Organisations Need to Collect entropy To satisfy legal requirement every few months there is whatever(prenominal) request from the government sector to gather, maintain and reports lots of training bottom to them on how many people do we have in the organization, on the job(p) hours, how much our expenses for the whole year, we should keep data stored in exemplar information is needed to defend the participation legal actions that could arise at any time To can documentation in the event of a championship safety legislation and health required that require that records ar unplowed of accidents , whenever an employee make claims to employment tribunals and the employer need to defend such a case he will demands on the accuracy and comprehensive of personal records * To provide the organization with information to make decision since the computer software is certain the information is more readily available, will aid identify problems and helps in taking decision in relation to promotion and salary increases.Types of data that is collected within the organization and how each supports HR or L&D practices There are 2 types of Data that is collected by HR Functions and below is a description of each explaining who they support the HR and L&D functions. Quantitative data are the data that offices rhythmic pattern/numbers, usu altogethery numbers act as magic whereas it eases out lay down & make it efficient. Adding out numbers add value to your work, it usually supports your report & act as solid evidence. Such data are used for decision making.Qualitative Data is intangible data, used as information & kept as records for feedbacks & reference once needed. Usually assist in improve processes & fasten them out but do non give buy the farm measures. It could be elaborated much further & then used as quantitative data. (2) Methods of Storing Records & their Benefits * Manually * Some data are still universe stored manually, especially those documents that require signatures or kept for the Government. * Manual data storing is golden to use as it does not required specific training yet it takes a lot of space and time. The department started to scan those documents and upload them to the practical(prenominal) data base to ensure a friendlier environment and for security purposes. * electronically * The main system used in the organisation is SAP. * Storing data electronically via SAP is highly efficient as the data is integrated. * The program take to be updated however once to be implemented throughout the company. * It is absolute and reduces human error. * It has different keys for accessing authority. * The downside of this implementation is its high cost. Also, it may take a longtime to get a return on the investment. Importance of order Legislation is a very important part when it comes to data recording, storing and accessing. * The company has different keys when it comes to accessing data. * Code of Business Ethics Policy is applied to all employees in the company. * This policy includes information on Confidential Information and Disclosure. * The use or disclosure information must be for Company purposes only and not for personal benefits. * To preserve confidentiality, disclosure and discussion of confidential information should be limited to those Employees who need access to the information in the manikin of their work. 2) UK Legislations that related to confidentiality of records 1. The benignant Rights Act * Allows you to have privacy and not be discriminated against as an employee. 2. Data Protection Act 1998 1. Processed for limited purpose. 2. pretty and lawfu lly processed. 3. Accurate 4. Adequate, relevant and not excessive. 5. Not kept for time-consuming than needed. 6. Secure 7. Processed in line with the rights of data subject. 8. Not transferred to countries orthogonal the EU without adequate protection. Data must be processed plum and legallyProcessing applies to all uses of data from collecting and storing data, to retrieving, organizing and destroying it There are two main conditions. Either the data subject must give their permission or the processing is necessary for legal or contractual reasons. For data to be processed fairly * The data subject should fill in who the data controller is * Why the data is being processed and any other necessary information, such as the likely consequences of the processing. * Individuals must not be deceived or misled as to why the information is needed.For data to be processed legally * It must not lead to any course of discrimination and should not go against other laws such as the Human Rights Act 1998 Personal data must be accurate and where necessary, kept up-to-date. * Incorrect and misleading data are inaccurate. Data users should record data accurately and take reasonable steps to check the accuracy of information they receive from data subjects or anybody else. * Managers should review personal information held so that only up to date and accurate information is kept. Appendices